Emailing is probably the activity we do the most on our computers. Even if you don't work on a computer during the day, you probably sit down in front of it to check your inbox at the end of the day. If the Mail app that comes with your Mac doesn't provide the features you need, you're in luck. There are dozens of great email apps in the Mac App Store. I've tested many of them and these are my favorites. Each one has a little something special that makes it unique.
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Back in the pre-Mac OS X and macOS days, Apple’s System 9 and earlier relied on hidden metadata to associate files with apps. File extensions, those bits of text that follow a period at the end. Feb 29, 2016 While the Mail application is O.K. For most users, those who manage multiple email accounts or need to sift through and file away thousands of emails per day, may find it lacking. And that’s when you may decide it’s time to switch the default Mail app in OS X to a piece of software that’s a better fit for your needs. Sep 05, 2019 Speaking of email, you can change your default email app with ease on your Mac. To do so, open Apple’s Mail app. In the menu bar at the top of the screen, click Mail. If you’ve ever been browsing on a Mac and clicked a mailto: link, you may have discovered that it often tends to default to the Mail app. If you want to use Gmail (or another email service) you need to make a few changes. To be clear, the problem isn’t with opening links in another email. Dec 21, 2018 To set your favorite email client as the system-wide default, head to Settings Apps Default Apps. Then in the right panel under the Email section, you will see it is set to the Mail app.
Polymail
Polymail for Mac has a fantastic interface with cute buttons everywhere so you don't have to think about what to do next. It actually looks like it belongs on a mobile device, except that you click the buttons instead of tapping them.
There is a fourth section that appears whenever you select an email, which displays all of the past correspondences you've had with that particular contact or group of contacts. It's great for quickly tracking down something you've talked about in the past.
You can set up new mail with a pre-made template, send calendar invites, get notifications when someone has read your email, and schedule an email to be sent at a later time.
You can also write or respond to emails with rich text formatting. So, if you want to change the font, add bold lettering, bullet point a section, or just slap an emoji in there, it's all available right from the toolbar at the top of your new email. The only thing it's missing is Touch Bar support, which would really make this app shine.
Polymail can be used for free, but you'll need to sign up for a subscription if you want all of the awesome features that make Polymail stand out, like read notifications, send later, and messaging templates. You can add these features for as low as $10 per month. If you are a heavy email user and these features entice you, give the free trial a run to see if it's worth your money.
If you want your computer email experience to look and feel more like a mobile experience, with big, easy-to-find action buttons, Polymail is the one for you.
Spark
Spark has this 'Smart Inbox' feature that separates mail into categories: Personal, Notifications, Newsletters, Pinned, and Seen. That is, any email that is from someone in your contacts or otherwise looks like a personal email will be filtered to the top of the inbox list. Below that, in a separate section, emails that look like alerts from companies you deal with, like your gas company or Amazon, that include some kind of alert or notification. Below that, you'll see a section called 'Newsletters' which is exactly that. Below that, there are emails you've flagged or tagged as important in some way. Lastly, emails you've seen, but haven't moved to another folder.
Spark also allows you to snooze an email and come back to take care of it at a later time. This is invaluable when you regularly get emails that you need to respond to but don't have time for until the end of the day. I use it all of the time.
It also has gesture-based actions for getting to inbox zero. You can swipe to the right or left to delete, archive, pin, or, mark an email as unread.
And it has Touch Bar support, which I love.
Spark is best for people that like to have their inbox organized before they go through and move emails to new folders, address them, or delete them entirely. If that sounds appealing to you, try Spark.
Kiwi for Gmail
If you have one or more Gmail accounts, you should consider switching to Kiwi. This all-in-one triumph brings the look and feel of Gmail for the web to the desktop in the form of an app. With the service's unique Focus Filtered Inbox, you can view your messages based on Date, Importance, Unread, Attachments, and Starred. In doing so, you can prioritize your emails in real-time.
Perhaps the best reason to use Kiwi for Gmail is its G Suite integration. Thanks to the app, you now get to experience Google Docs, Sheets, and Slides, as windowed desktop applications. Kiwi is available for Mac and Windows.
Postbox
New on our list for 2020, Postbox has been designed for professionals, but anyone with more than one email account should continue using it. Available for Mac and Windows, Postbox works with any IMAP or POP account, including Gmail, iCloud, Office 365, and more.
Postbox offers one of the fastest email search engines available, which is ideally suited when you need to find files, images, and other attachments. With the app's built-in Quick Bar, you can move a message, copy a message, switch folders, tag a message, Gmail label a message, or switch folders with just a few keystrokes.
Looking for more? Postbox comes with 24 (counting) themes, and much more.
Your favorite?
What's going to be your next email client for Mac?
Updated February 2020: Guide updated to reflect price changes and more.
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The Mac default apps that come with your new Mac are great for everyday functionality. They fulfill their core purpose elegantly and simply. But when it comes to preferences to adjust and knobs to twist, Mac default apps have never been the best choice. That void is filled by third-party app makers, who include more customizable options in their own apps.
There are also apps out there that awful major upgrades from Mac default app functionality. Take Mail.app, for example: a truly broken email application that doesn’t seem to get any better. There are far better options out there on the Mac App Store, which you should definitely explore.
Once you’ve found a better default application, what do you do with the old app? It will keep popping up on contextual links and actions until you tell it to stop. Change your Mac default apps for email and everything else by following the instructions below.
Change Your Mac Default Apps: Mail
1. Open Mail.app from your Applications folder.
2. In the menu bar, choose Mail > Preferences or press Command + , as a shortcut.
3. Pick your preferred email application from the drop-down menu next to “Default email reader” at the top of the window.
If you see some non-email applications in there, just ignore them. Applications can sometimes be overly broad with their file type associates, leading to things like iTerm showing as email apps. Don’t select those: they just won’t work.
Change Your Mac Default Apps: Calendar
1. Open Calendar.app from the Applications menu.
2. In the menu bar, choose Calendar > Preferences or press Command + , as a shortcut.
3. Select your preferred calendar application from the “Default calendar app” drop-down at the top of the window.
Change Your Mac Default Apps: Web Browser
Change your Mac’s default web browser in the General pane of System Preferences.
In the General pane, click the drop-down menu next to “Default web browser” and choose your desired default browser.
Again, some non-browser applications might pop up. Make sure not to select something like Evernote.
Setting Chrome as your Default Browser
Chrome can also set itself as the default web browser from within the browser.
1. In the menu bar, click Google Chrome > Preferences.
2. Under the “Default browser” section, click “Make Default” on the right.
3. Click “Use ‘Chrome’” in the macOS dialog box to confirm.
Setting Firefox as your Default Browser
Firefox can also adjust your Mac’s default web browser from within the app.
1. Click Firefox > Preferences in the menu bar.
2. In the Startup section of the General preference tab, click the “Make Default…” button.
3. Click the “Use ‘Firefox’” button in the macOS dialog box to confirm your change.
![Macos change default email application Macos change default email application](/uploads/1/2/6/3/126320052/974755164.jpg)
Change Your Mac Default Apps: Image Viewer
The default image viewer on your Mac is Preview. It’s a totally acceptable application for viewing files, but it has limited editing capability. If you want to adjust your image files, you might set a photo editor as your default image viewer application instead of Preview. This is the same process for changing default apps for any other file type, as seen below.
1. Default application associations are sorted on a file extension basis. Each file extension has its own default application. Find an image file with a common image extension to change the default image viewer application for all files of that type. The most common image extensions are .jpg, .gif, and .png.
2. Right-click on the image and select “Get Info.”
Macos Change Default Email Client To Outlook
3. Find the Open With section of the Get Info window, towards the middle.
4. Click the Open With drop-down menu. Select the app you want to use as your image viewer.
If you don’t see the app you want, click “Other…” at the bottom of the menu.
6. At this point, the change only applies to this individual file. To propagate the change to all images with that same extension, click the “Change All …” button below the Open With drop-down.
This change will apply to all JPG files on this Mac. Preferences for other image types, like PNG and GIF, will need to be set separately. While this might be time-consuming, it does allow a greater degree of flexibility. You might not want to open an animated GIF, for example, with the same program you use to edit photos.
Change Your Mac Default App for All Other File Types
Other files don’t always open with the application you prefer. Take HTML files, which open in your Mac’s default web browser. That’s not so useful for web developers, so you can change the default application to your preferred text editor instead.
1. Find the file you want to change and right-click it to choose the “Get Info” option.
2. Go to the Open With section in the Get Info window and choose the application you want to open this file type.
3. Click “Change All …” to apply the change to all files that share that extension.
Conclusion
If you’re not seeing the apps you expect in the Open With dialog, or apps are appearing multiple times, you might need to manually edit the file type associations by customizing the macOS context menu.
Apart from the changes on the list, there’s not much you can change using the system dialogs. But there are other ways to adjust Mac default apps. Some application, like Path Finder, provide a way to suppress macOS’s built-in Finder and replace it with its own functionality. That’s a rare option, but it does exist. If you find a system replacement app, you should look for it. You might be able to wiggle around your Mac default apps for app types not listed here.
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